Portal EXACT Synergy Enterprise

Synergy Enterprise – revolutionary front-office portal

EXACT Synergy Enterprise presents a comprehensive solution for support of company processes. This does not represent a category of traditional corporate information systems. EXACT Synergy Enterprise represents a unique corporate portal combining solutions for the management of corporate human resources, customer administration and business opportunities, document management and project management, it offers a managerial view of company finance and possibly others.

The analytical company Gartner includes EXACT Synergy Enterprise in the category of Smart Enterprise Suite. The interconnections of the individual areas of corporate information systems make this tool a truly unique environment, which meets many of your requirements. EXACT Synergy Enterprise has a web environment, which offers access at any time and from any place.

Web application EXACT Synergy Enterprise

A little theory

EXACT Synergy Enterprise makes it possible to meet many of your requirements.Corporate information systems are often classified into various categories, and for a company to be fully competitive it must purchase many different software solutions from various suppliers and integrate them together.  If you use EXACT Synergy Enterprise, you no longer have these problems. EXACT Synergy Enterprise offers the following functionality:

• BPM (Business Process Management) – EXACT Synergy Enterprise allows the automation of all company processes on the basis of workflow, and the result is the creation of a paperless office where all information will be kept in one database accessible to all employees,

Process workflow requirements in the system EXACT Synergy Enterprise

• CRM (Customer Relationship Management) – management of data about customers, marketing campaigns, business opportunities, forums etc. CRM also contains SRM – Supplier Relationship Management,
• HRM (Human Resource Management, or HCM – Human Capital Management) – human resource management (human capital management) represents another of the possibilities for using EXACT Synergy Enterprise for improving the effectiveness of company operation. The system offers the functionality of management of the entire lifecycle of an employee, from his recruitment to the company (management of positions vacant and applicants), through his work in the company (management of all associated administrative work via processes, evaluation of employees using definable criteria of position), up to his departure from the company (support for processes necessary during the departure of an employee from the company).

Evaluation of employees in EXACT Synergy Enterprise

• KM (Knowledge Management) – EXACT Synergy Enterprise keeps all company data in one common database. Using definable access rights for the system, it is possible to secure the access of employees to information at the level of the roles and their status in the company. Due to the functionality of document administration, all the important items of knowledge in Synergy Enterprise can be accessed at any time and from any place,
• ECM (Enterprise Content Management) – this broad term covers two functionalities of the system EXACT Synergy Enterprise – DMS (Document Management System) and electronic workflow. Document administration is one of the core parts of the system because it allows handover using defined flows of the information of electronic documents to persons who at a given moment request them or who have to perform a certain action at this time,
• Project management – EXACT Synergy Enterprise offers project oriented companies assistance during the management of their projects.It offers the possibilities of project budgeting, monitoring the utilisation of persons on individual projects, planning of projects and comparison of the plan versus reality,
• Portal – EXACT Synergy Enterprise offers the functionality of portals, which make access to the Synergy Enterprise information system possible not only to own company employees but also to partners, suppliers, customers or the general public. Via the portal we can easily announce the information we wish to publish to those subjects.

The functionality of EXACT Synergy Enterprise thus allows the replacement of many different information systems and the creation of a single front-office portal for all company employees.

Technological basis

In the same way as EXACT Globe, EXACT Synergy Enterprise is based on the robust database system Microsoft SQL Server. It thus offers a high-level of accessibility, performance and security of saved data and its easy management.

EXACT Synergy Enterprise consists of a web application – it is therefore not necessary to install any client components, all you need is an Internet Explorer web browser, the new versions of which offer advanced possibilities for viewing web content.EXACT Synergy Enterprise can be accessible at any place and from anywhere – all you need is an internet connection and web browser.

EXACT Synergy Enterprise can be tested out using the demo installation of the fictitious company DELTABIKE.

EXACT Synergy Enterprise also offers the possibility of using mobile browsers and access via PDA or smart mobile telephones.This possibility will be appreciated in particular by sales representatives who often work away from the branch – information can be entered in the system or gained from the system directly at the customer.

Another technology speciality of the system is integration with the products of the range Microsoft Office – directly from MS Word, MS Excel, MS Power Point or MS Outlook it is possible to save information and documents in Synergy Enterprise without the necessity of access to the web environment.In this way it is possible to ensure that the email communication with the customers, including all documents, will be saved for the customers.

EXACT Synergy Enterprise offers the possibility of use of the integrated scenario with  EXACT Globe – Synergy then serves as the primary source of the company employees, projects etc for the individual instances of EXACT Globe in the individual enterprises of a corporation. EXACT Synergy Enterprise then allows the consolidation and display of financial data from this ERP system and offers consolidated financial reports and overviews for the entire corporation.

Integrated scenario for linkage of EXACT Synergy Enterprise and EXACT Globe

Advantages of EXACT Synergy Enterprise

Through the sharing of information EXACT Synergy Enterprise supports team cooperation, and thanks to the electronic management of processes and close integration with the package Microsoft Office transparency and effectiveness of corporate processes is increased and thus so is the profitability of the organisation and there is rapid return on the investments made in such a support tool.

The organisation generally uses different types of applications to facilitate access to information for its workers and to support company processes. The best known of them include the solutions focussing on the sharing of calendars, management of customer relations, project management, document management, administration of company web content, internal IT helpdesk etc.

The number of applications naturally makes the management of the information system more expensive, and several different user interfaces also increase the demands on users. The more independent applications exist in the information system of the company, the more demanding is the process of their integration and maintenance during changes of versions of the applications and the resolution of new requirements of users for further functionalities of the information system.

In one single application, EXACT Synergy Enterprise offers comprehensive support for corporate front-office processes and thus simplifies for users the work with information systems.It also eliminates the needs of mutual linkage of the individual single-purpose applications. A wise manager will very quickly evaluate the effectiveness of such a system even at the price of abandoning “old” and entrenched individual applications. The result of deployment of the integrated comprehensive tool appears immediately.

The concept EXACT Synergy Enterprise primarily brings these advantages:

• all information which we wish to record is loaded just once - saving on time and minimisation of risk of error occurrence,
• simple and selective access to current corporate information via the internet at any place and any time,
• reduction in number of user interfaces and simplification of work of user with information system,
• minimisation of costs for linkage of applications in the context of the information system,
• minimisation of costs for administration and maintenance of information system,
• clear and intuitive interface with possibility of creation of many user configurations and overviews.

EXACT Synergy Enterprise offers a broad range of possibilities for the creation of configurations and overviews

Automated management support

We offer a solution for the automation of the support for the management system which ensures transparent cooperation of all workers of the organisation and clear effect of significant increase in quality and effectiveness of performance  in all support processes of main subject of activity.  EXACT Synergy Enterprise unifies and integrates information from organisational units into a single multifunctional database in which all your information, documents and requirements are integrated. On the basis of own experience with the operation of this system, we offer the use of the product Exact Synergy Enterprise in most areas of entrepreneurial activity.

As a result of several years of cooperation with the company EXACT Software and experience with the implementation of solutions in companies with various needs of information support, we have sufficient experience and type solutions which we are capable of applying effectively in other implementations as well. Our know-how can thus become an integral part of corporate portal solution.